Financial & Business Services Forms

Accounts Payable Direct Pay Requisition

This form should be used to request reimbursement or payment. Most items should be procured through a purchase request prior to the good or service being provided, purchase card, or travel expense report. Please attach an original receipt along with any related backup information. This form will be automatically sent to the Accounts Payable department after it’s approved, and a copy will be sent to you. No further action will be needed.

KU PA Sales Tax Exemption Certificate

This form certifies that Kutztown University meets the qualifications for making sales-tax-free purchases in Pennsylvania. After the department completes the request, it is forwarded to the comptroller for signature, and the requestor will receive a completed copy.

Kutztown University W-9 Form

This is an official form furnished by the IRS that verifies the name, address, and tax identification number of Kutztown University. In some cases, this must be provided to companies with which the university does business. After the department completes the request, it is forwarded to the comptroller for signature, and the requestor will receive a completed copy.

Missing Receipt Affidavit

This form can be submitted in place of any receipts that have been misplaced or never received. This is a one-time exemption and can only be used under extraordinary circumstances. The University Comptroller must approve the affidavit.

Purchasing Card Change Request

This form is used to request an update or change to a University issued purchasing card.

Purchasing Card Enrollment Form

This form is used to request a new University issued purchasing card.

Sales Tax Exemption Information

This form is used when a vendor is unwilling to reimburse the assessed Pennsylvania sales tax on a purchasing card transaction. This form is completed and attached as a receipt when reconciling purchasing card transactions in WORKS.

Wireless Communication Stipend

This form can be used by faculty, staff, and administrators who, as a part of their official university employment, have a constant and recurring need for using a wireless communications device.